Travel Proposal Instructions
Overview
The Travel Proposal provides a framework for departments to demonstrate program preparedness, including the ability to carry out responsibilities and critical incident response. The Travel Proposal presents an opportunity for departments to make the case that the University should assume the responsibility and liability for the proposed international travel.
First Step: Review Instructions
It is critical for departments to review instructions before beginning the proposal. Submitters must follow all steps for completing and submitting the travel proposal. It is their responsibility to understand what is required and to submit the proposal with the appropriate information by the proposal deadline. Refer to policies, procedures, and deadlines before starting the proposal.
Key policies related to university-sponsored international travel include:
- University International Travel Policy
- International Travel Proposal Deadlines
- University Guidelines for Dependents/Companions/Guests
- Travel with Technology Guidelines
- Program Coordinator Role and Responsibilities
See all Global Engagement policies and guidelines.
Questions? Contact the Director of Global Health, Safety, and Risk at [email protected].
Instructions for Completing the Proposal
IMPORTANT: If you clear your computer cache, you will lose the auto-saved answers.
Fillable Worksheet
We strongly encourage you to collect information before entering it into the Qualtrics system online. The International Travel Proposal Downloadable Worksheet is available for your convenience.
Accessing and Navigating the Travel Proposal in Qualtrics
Technical Requirements
This proposal should be completed by the Program Coordinator. If someone is designated to assist you with the proposal, they will have to use your computer with the same browser that you are using to complete the proposal. When using the generic link to complete a Qualtrics survey, answers are saved to your computer cache.
Preparing the Proposal
Review the International Travel Proposal Downloadable Worksheet first to preview the questions and to gather information. It is highly recommended to first save your answers before entering the information into Qualtrics.
Recording Answers in Qualtrics
To save the information on a page, click the arrow button on the bottom of the page. Use the table of contents on the side of the page to navigate between sections, but make sure that the information input on the current page has already been saved.
Proposal Navigation
Use the table of contents on the side of the page to navigate between sections, but make sure that the information input on the current page has already been saved.
Saving Responses in Progress
To save the information on a page, click the arrow button on the bottom of the page.
Approval Signatures
Share the International Travel Proposal with the appropriate dean/executive director and/or department head prior to submitting the Qualtrics proposal, as they will need to complete a signature approval form prior to proposal submission. Signatures verify that departments assume financial responsibility for programs/initiatives, including cancellations and critical incident management.